Responsibilities:

• Maintain office equipment, including computers, copy machines, fax machines, etc.
• Maintain office supplies by checking inventory and order items. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Respond to staff questions and requests for information and support
• Answer incoming calls/emails and assume other receptionist duties when need (including our regional offices)
• Plan organize and schedule staff meetings, activities, events, presentations and appointments
• Assist in all required HR tasks
• Produce and distribute correspondence memos, letters, faxes and forms
• Develop and maintain an inventory and filing system
• Manager the office petty cash
• Provide general support to visitors
• Research and creates presentations
• Prepare and monitor all office contracts, invoices and purchase orders
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Carry out administrative duties such as filing, typing, copying, binding, scanning, taking care of keys & fobs and all other administrative duties.
• Book conference calls, rooms, taxis, couriers, hotels etc.  
• Handle sensitive information in a confidential manner
• Resolve all administrative problems
• Receive, sort and distribute the mail
• Maintains office services by organizing office operations and procedures, planning and implementing general office systems, layout, and equipment selection
• Troubleshoot issues regarding office equipment, phones and IT
• Update phone contact list and universal email directory
• Make sure the office area is clean and tidy
• Perform all other duties as assigned

Qualifications/Requirements:

• 1-2 years of office experience
• Microsoft Suite proficiency Word, Excel, PowerPoint
• Outstanding attention to detail, organizational abilities aptitude in problem-solving
• Excellent communication skills and ability to work in a team environment
• Some college required

Desired Characteristics:

• Experience in nonprofits
• Experience working in a diverse environment

To apply: 

Send your recent CV copy and cover letter with ‘Administrative Assistant’ in the subject line to careers@sams-usa.net.