• Maintain office equipment, including computers, copy machines, fax machines, etc.
  • Maintain office supplies by checking inventory and order items. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Respond to staff questions and requests for information and support
  • Answer incoming calls/emails and assume other receptionist duties when need (including our regional offices)
  • Plan organize and schedule staff meetings, activities, events, presentations and appointments
  • Assist in all required HR tasks
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Develop and maintain an inventory and filing system
  • Manager the office petty cash
  • Provide general support to visitors
  • Research and creates presentations
  • Prepare and monitor all office contracts, invoices and purchase orders
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, taking care of keys & fobs and all other administrative duties.
  • Book conference calls, rooms, taxis, couriers, hotels etc.  
  • Handle sensitive information in a confidential manner
  • Resolve all administrative problems
  • Receive, sort and distribute the mail
  • Maintains office services by organizing office operations and procedures, planning and implementing general office systems, layout, and equipment selection
  • Troubleshoot issues regarding office equipment, phones and IT
  • Update phone contact list and universal email directory
  • Make sure the office area is clean and tidy
  • Perform all other duties as assigned


  • 1-2 years of office experience
  • Microsoft Suite proficiency Word, Excel, PowerPoint
  • Outstanding attention to detail, organizational abilities aptitude in problem-solving
  • Excellent communication skills and ability to work in a team environment
  • Some college required

Desired Characteristics:

  • Experience in nonprofits
  • Experience working in a diverse environment

To apply: 

Send your recent CV copy and cover letter with ‘Administrative Assistant’ in the subject line to