Role Summary/Purpose:
Located within the Programs Department in Washington D.C., the Grants and Business Development Senior Officer is responsible for the development and administration of SAMS’ grant-funded programs in Syria, Turkey, Lebanon, Jordan, and Iraq, in coordination with Country Offices. Where needed, the Senior Officer may also contribute to the development of SAMS’ medical education and mental health and psychosocial support (MHPSS) portfolio – specifically in terms of drafting concepts, positioning with donors, and preparing proposal packages for submission.
Key Responsibilities:
Proposal Development
- Support positioning with donors and tracking of funding opportunities;
- Review requests for proposals and distill key information related to donor regulations with Country Offices
- Work closely with the Country Offices to review and finalize proposal narrative, budget and budget narrative, and all other mandatory annexes for donor submission, ensuring compliance with donor requirements.
Donor Narrative/M&E Reporting
- Coordinate timely preparation, review and submission of donor reporting, in collaboration with Grants Coordinator and Country Offices.
Compliance
- Prepare and coordinate review of incoming and outgoing grant agreements, modifications, MOUs, and pre-award letters
- Prepare compliance trackers and grant kickoff material for Country Offices for each new award received
- Provide training to Country Offices on donor regulations, including relevant super circulars in the case of US government awards
- Conduct monthly spot checks on samples of finance/procurement documentation in Country Offices
- Support Grants, Finance, and Operations Units to strengthen internal controls and risk mitigation mechanisms related to grant management, HR, finance and procurement, in close coordination with Country Offices
Project Finance
- Review pipelines for all grants on a monthly/quarterly basis and coordinate pipeline review meetings with Country Offices;
- Lead quarterly review of spending across budgets to develop lessons learned for future budget preparation
- Liaise with Country Offices in preparation and review of donor financial reports
- Support Headquarters and Country Offices in preparation for internal/external audits
- Maintain complete and accurate filing system for all active, closed grants, and proposals submitted by HQ and country officers; this includes report trackers, payment trackers, and compliance trackers, as well as filing of key project documents
Contract Review and Sub-Grant Management
- Lead internal review and negotiation of grant agreements with donors/partners;
- Support country offices in sub-grantee selection process, through review of pre-award self-assessments and organizational capacity assessments;
- Draft sub-grant agreements that ensure compliance with donor regulations
- Support Country Offices in preparing materials for partner kickoff and review meetings
- Support Country Offices in developing and implementing partner support plans designed to build capacity of partners during the project life cycle.
Perform other duties and responsibilities as assigned.
Desired Education and Essential Skills
- University/Baccalaureate degree in related field required. Masters or Advanced Degree preferred.
- At least four years of relevant work experience – preferably with international NGOs and/or community-based organizations
- Excellent verbal and written communication skills, including drafting project proposals and reports.
- Strong financial management skills, including developing and monitoring budgets and financial reporting
- Demonstrated experience in both contract preparation/review and sub-grant management
- In-depth knowledge of 2 CFR 200 and experience with regulations of major donor agencies such as USAID, U.S. Department of State, EU, DFID preferred.
- Ability to work in a professional and cordial manner with fellow staff members, visitors, partner institutions including international and local NGOs, governmental entities, support organizations, and the general public
- A multi-tasker with strong ability to work under pressure
- Flexibility, creativity, and the ability to maintain a rapid and demanding pace of work
- Ability to perform in cross-functional team approach
- Ability to prioritize work, meet deadlines and produce quality results on time with attention to detail.
- Proficient in using computers with related knowledge of software programs and Internet.
- Knowledge of the Arabic language and/or the Middle East region is desired but not required.
- Prior experience with mental health and psychosocial support (MHPSS) and/or medical education programs is desired, but not required.
How to apply: Please send cover letter and resume to careers@sams-usa.net
