BACKGROUND

The Syrian American Medical Society (SAMS) Foundation is a non-profit, non-political humanitarian organization that is working on the front lines of medical relief and delivering medical education in Syria, neighboring countries and beyond, to alleviate suffering and save lives.

In 2019 alone, SAMS provided more than 2.5 million health, mental health and psychosocial support for conflict-affected persons in Egypt, Iraq, Jordan, Lebanon, Syria, and Turkey. Support for SAMS programs derives from a range of institutional donors, in addition to private philanthropic foundations and individual support.

SAMS is seeking a Grants and Contracts Consultant to work closely with colleagues at SAMS Headquarters and Country Offices in: 1) review and preparation of grant agreements, cooperative agreements, and modifications; 2) management of pre-award, award, and post-award processes for sub-recipients, as well as review and revision of existing templates; 3) support for Headquarters and Country Offices in preparation for program/financial audits; and 4) provision of capacity-building support for SAMS staff related best practices for selection and management of sub-recipients, as well as compliance with federal and non-federal donor regulations. Capacity-building support may include delivery of trainings (remote/in-person), coordination of mock audits/due diligence exercises, as well as development of internal standard operating procedures or manuals.

Given the current situation with COVID-19, the Consultant is expected to work remotely for the duration, unless government restrictions ease and allow for in-person coordination.

RESPONSIBILITIES 

  • Lead internal review and negotiation of incoming grant agreements and cooperative agreements as received from donors;
  • Develop and revise templates, as required, associated with the administration of sub-recipients. This may include but is not limited to pre-award assessments, formal memos and letters, modifications, award documents, waivers and close-out documentation and standard operating procedures/manuals;
  • Manage pre-award, award, and post-award administration for sub-recipients, in close coordination with Country Offices;
  • Support electronic registration of sub-awardees in SAM.gov, among other donor systems as required.
  • Track the submission of quarterly and annual narrative/financial reports and subsequent filing, in coordination with SAMS staff at Headquarters and Country Offices
  • Promote compliance with federal and non-federal requirements through delivery of written guidance and/or trainings to Country Offices on the legal requirements, policies and regulations, award terms and procedures for federal and non-federal donors;
  • Assist in preparation and dissemination of guidelines for grants management submissions, detailed implementation plans, annual, mid-term, and final reports, evaluations, related studies, and other documents required for awards (i.e., transfer authorizations, grants and/or cooperative agreements, etc.);
  • Perform all assigned tasks independently with minimal supervision and/or work in teams, as needed.

EDUCATION AND PROFESSIONAL EXPERIENCE

  • Bachelor’s degree with at least 7 years of relevant experience or Master’s degree with at least 5 years of relevant experience;
  • Professional certification in grants management and/or completion of the Grants Management Certificate Program is desired;
  • Experience in managing, negotiating and resolving highly complex tasks, awards and award-related issues in an effective manner, within time constraints;
  • Experience in writing, editing office communication products and/or professional materials and conducting presentations;
  • Experience in implementing and/or managing federal overseas awards preferred.
  • Experience working in the Middle East – specifically on the Syria response – is preferred
  • Experience working in health programming is preferred;

KNOWLEDGE, SKILLS AND ABILITIES:

  • Demonstrated knowledge of federal and non-donor regulations, including U.S. Department of State, USAID/OFDA and other federal agencies, as well as DFID, ECHO, GAC, GIZ, etc.
  • Excellent analytical and organizational skills and exceptional attention to detail.
  • Proficiency in basic Microsoft Office suite (including Word, Excel, PowerPoint) and/or Google suite (docs, slides, sheet).
  • High level of integrity, professionalism including teamwork and ability to deliver within short deadlines, work under pressure and multi-tasking skill in fast-paced environment.
  • Professional level communication skill in both oral and written forms
  • Knowledge of Arabic language preferred.

To apply, please send cover letter and resume to [email protected]

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